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6 Tips to Get Your Church Bus Road-Trip Ready

Fluids, tires, A/C, oh my!Church bus trip

When it comes to getting your church bus road-trip ready, these are just a few items among a large list of things you’ll want to make sure are in good working condition before you and your church family hit the road.

Check out our six tips for getting your church bus ready for its next road trip.

Tip 1: Use a Bus Maintenance Binder

Most likely, you have more than one driver who will be driving your church bus. Because the entire church community uses the bus at different times, there sometimes isn’t one collector of information when it comes to taking note of things like a burned out taillight, improper functioning of a window, or low tire pressure.

Keeping a binder in the bus at all times and having your driver report on any issues or needs after each trip taken is a good way to keep everyone who uses the bus on the same page, and to ensure things are taken care of ahead of time, on a nonemergency basis.

Tip 2: Get an Annual Inspection

Don’t wait until you need your bus for a trip to get an inspection. Plan ahead by scheduling an appointment in the off-season so you have time to address any major concerns before the bus needs to be driven again.

For example, at Carolina Thomas, we schedule many buses through our detailed 113-point, used-bus inspection, treating it as if it were our own bus. If this is done routinely and kept in the bus’s binder, you can catch things before they become a problem and prevent major issues.

Is A Bus The Right Choice For Your Church?Tip 3: Routinely Check Rubber Components

Church buses traditionally sit outside in the direct sun and other harmful elements, which can be hard on equipment. All the rubber components bake in the hot sun and freeze in the cold weather and then are expected to rise up and carry us to our next trip at a moment’s notice.

Are all of the tires properly inflated? Are the tires wearing evenly? Is there any evidence of a rainwater leak from a dried window seal? What is the condition of the hoses inside the engine compartment and when is the last time they were changed? These answers should be listed in your bus’s binder.

Buses stranded on the side of the road in the 100 degree heat have commonly had the tires and/or engine hoses neglected. All of this can be taken care of and monitored in the annual used bus inspection. Note: The tires should be checked to ensure they are fully inflated before every trip.

Tip 4: Maintain Engine Fluid Levels

Engine fluids are extremely important. They are there for a specific reason and serve a special purpose, much like your church! These fluids are invisible to you, just like many things in our faith, but even so, they have to be maintained and nurtured.  Imagine it is 100 degrees outside and then the engine is several hundred degrees as it works to carry you on your mission. All of the fluids carry away the heat to keep you on the road.

Tip 5: Don’t Forget About the Air Conditioning

Air conditioning is critical in today’s warm-weather environments. Each bus’s air conditioning system is very specific and encompasses certain components which all need to be functioning properly to effectively cool your bus. Sometimes, after hoses, lines, and fluids have remained stationary for long periods of time in the heat and cold, they may have trouble bouncing right back into action.

Simple checks of the pressures as part of your annual inspection can avoid the uncomfortableness of your church members having to take a trip with all the windows open because the AC isn’t working.

Tip 6: Keep the Driver’s Compartment Pristine

When it comes to the safety and respect of all passengers aboard your church bus, the driver is their go-to person. In order to ensure the driver can easily see and access all he or she may need while in the driver’s seat, it’s imperative that you work to keep the driver’s compartment clean and uncluttered.

Driver’s need to address these questions before ever leaving the parking lot:

  • Do all my controls work properly?
  • Am I familiar with where all controls are located so I don’t have to take my eyes off the road to search for them?
  • Are my mirrors correctly adjusted and locked to give me the best possible visibility?
  • Have I walked around the bus and inspected each light and tire to make sure everything is in good working condition?


Download Our Church Bus Infographic

With Carolina Thomas, you have a trusted partner to help you understand and manage the maintenance of your church bus. We’ll guide you through each step of the way and you’ll always know just what to expect.

Download our church bus infographic today!